Inviting Your Team

Add team members and client stakeholders to your Keito workspace so the right people can track time, collaborate on projects, or view selected project progress.

Sending Invitations

1. Navigate to Team from the main menu.

2. Click Invite Members.

3. Enter the email addresses of the people you’d like to invite.

4. For each person, you can optionally pre-fill:

   • Name — First and last name
   • Role — Member, Manager, or Administrator
   • Hourly rate — Their default billing rate
   • Weekly capacity — Hours per week they’re expected to work
   • Type — Employee, Contractor, or Client

5. Click Send Invitations.

Invitees receive an email with a link to create their account and join your workspace.

Employee, Contractor, or Client

Choose the type that matches the person’s relationship to your organisation:

Type	Use for	Typical access
Employee	Internal staff	Track time, submit expenses, and work across assigned projects.
Contractor	External delivery workers	Track time and expenses on assigned projects, usually with rates and capacity.
Client	Client stakeholders	View selected projects without internal team permissions.

If you are inviting a client to see a specific project, the recommended flow is from Projects > Edit project > Project member permissions. That lets you send the invite and set the client’s project permissions in one place. See Client Project Access.

Bulk Invitations

Need to invite many people at once? You can add multiple email addresses and configure each person’s details before sending all invitations in one batch.

What Happens Next

When a team member accepts their invitation:

1. They create their Keito account via the setup link.
2. They’re automatically added to your workspace with the role you assigned.
3. They can immediately start tracking time on any projects they’re assigned to.

When a client accepts a project invite, Keito applies the pending project assignment from the invitation. They can view only the projects you assigned to them.

Invitation Status

Track the status of your invitations from the Team page:

• Pending — Invitation sent, not yet accepted
• Active — Member has joined and is using the workspace
• Archived — Member has been deactivated

Next Steps

• Create your first time entry
• Set up projects for your team to track against
• Configure roles and permissions
• Invite clients to projects