Time Reports
Use time reports to understand where hours went, what can be billed, and how much team capacity remains. See the Reporting Overview for the complete Solo, Pro, and Business comparison.
Summary time report
The summary time report is available on every plan. Solo shows the licensed person’s data. Pro and Business add team reporting for managers and administrators.
Choose one of these views:
By Client
See total hours and billable amounts per client. Useful for understanding client revenue distribution and identifying your most active accounts.
By Project
Break down hours by project to understand where effort is being allocated. Shows billable hours, non-billable hours, and billable amounts per project.
By Task
View time distribution by task type (e.g., Design vs Development vs Meetings). Helps identify how much time goes to productive work versus overhead.
By Team
Compare total, billable, and non-billable time by person. Pro and Business can also compare recorded hours with weekly capacity and inspect utilisation.
Detailed time report on Business
The detailed time report requires Business. It shows individual entries with their full reporting context:
- Date
- Team member
- Client and project
- Task
- Notes
- Hours (billable and non-billable)
- Billable amount
- Invoice status
Use it for reconciliation, checking invoice readiness, reviewing approval status, or preparing an entry-level client breakdown.
If workspace time rounding is enabled, the report displays separate Actual and Rounded values for every entry. Group totals, report totals, billable amounts, budgets, and new invoice quantities continue to use rounded time. The actual duration remains available for audit and payroll workflows.
Report Metrics
Every time report includes these key metrics:
| Metric | Description |
|---|---|
| Total Hours | All hours tracked in the period |
| Billable Hours | Hours marked as billable |
| Non-Billable Hours | Hours not billable to clients |
| Billable Amount | Total value of billable time (hours × rates) |
| Uninvoiced Billable | Billable value not yet included on an invoice; shown in the detailed report |
Filtering
The summary report provides period navigation, active-project filtering, grouping, and drill-down. Business detailed time adds combinations of:
- Date range — Preset ranges (This Week, Last Month, This Quarter, etc.) or custom dates
- Client — One or more clients
- Project — Specific projects
- Task — Specific task types
- Team member — Individual people or groups
- Billable status — Billable, Non-billable, or All
- Invoice status — Invoiced, Uninvoiced, or All
- Approval status — Approved, Submitted, Unsubmitted, or All
Saving reports on Business
Business workspaces can save frequently used advanced-report filters:
- Configure your filters.
- Click Save.
- Give it a name (e.g., “Q1 Client Utilization” or “Weekly Team Hours”).
- Access saved reports from the Saved Reports section.
Saved reports can be private or shared with selected teammates.
Permissions
- Members see their own time.
- Managers see their own time plus the people and projects included in their manager permissions.
- Administrators and owners see time across the workspace.
- Rates and billable amounts remain hidden from roles without financial access.
Exporting
The summary time report can be downloaded as PDF, CSV, or Excel. Exports from the Business detailed time report require the advanced report-export capability.
