Outlook Calendar Integration

Outlook Calendar imports are included on Solo, Pro and Business. Turn meetings and work blocks into time entries from your Day or Week timesheet: select up to 50 events, review their project, task, notes and hours, then explicitly save.

This guide covers your own calendars on a Microsoft 365 work or school account. Shared and delegated mailbox calendars are not currently available. Each person connects their own Microsoft account in each workspace. You can have one active calendar provider per person per workspace. Disconnect Google before connecting Outlook in the same workspace.

Connect Outlook Calendar

  1. Open Settings → Integrations → Outlook Calendar.
  2. Choose Connect Outlook Calendar and sign in to the Microsoft account containing your work calendar.
  3. Review and accept the read-only calendar permissions.
  4. Return to Keito and choose your default calendar.
  5. Open Time, choose Day or Week, then open Calendar.

You need an active subscription or trial and access to the workspace. Connecting a calendar does not grant access to additional projects or tasks.

If your organization blocks user consent, your Microsoft administrator needs to approve Keito’s read-only calendar access. An ordinary personal connection does not require selecting Consent on behalf of your organization.

What You Can Do

  • Review and import up to 50 events from the selected calendar and day or week.
  • Edit the project, task, notes and hours before saving. Billability follows your workspace’s normal settings and permissions.
  • Check overnight events as separate local-day segments.
  • Save case-insensitive, literal event-title rules to reuse project/task choices.
  • Use valid recurring-event suggestions, or make a manual choice when rules conflict.
  • See per-event results and retry failed events while keeping successful saves.

Nothing is added to your timesheet when you select events or open the review. See the calendar import guide for the full review, mapping and retry workflow.

Data and Permissions

Keito requests basic calendar read access, sign-in/profile access and permission to maintain the connection. It does not change Outlook Calendar, read your email or import time in the background. Each person authorizes their own connection; an administrator cannot connect it for everyone.

Saved notes have the normal visibility of workspace time entries. Review them before Save and remove details you do not want to share. Calendar-derived data is excluded from Keito’s AI-agent and MCP integrations.

Reconnect or Disconnect

If Keito asks you to reconnect, authorize the same Microsoft account again. Reauthentication keeps saved time and duplicate protection. Connecting a different account resets the old account’s calendar defaults and suggestions.

To disconnect, open Settings → Integrations → Outlook Calendar and choose Disconnect Outlook Calendar. Saved time and notes remain. Disconnect erases credentials and calendar linkage, including duplicate claims, so historical events may be importable again after reconnect. Check your timesheet before importing them.

Troubleshooting

Check the connected account, selected calendar and timesheet date if events are missing. Cancelled, declined, all-day and invalid-duration events are excluded. If a provider displays a cooldown, wait until it ends before refreshing or retrying. An Outlook account needs an Outlook mailbox to provide calendar events.

If a project or task is unavailable, check your normal workspace assignments and permissions. Resolve conflicting mapping rules manually in review, or delete the unwanted rule under Saved mapping rules.

See Also